Team 25 (VAC)
Job Overview
Job Location: Taunggyi, Shan State
Type of Business/Product: Engineering & Construction/ Water Supply Project
Gender: Male/ Female (1)
Job Ref No.: 25P2173
Salary: 1,200,000 /- Kyats
Job Requirements
- Bachelor’s degree in Business Administration, Information Management, Library Science, or a related field.
- Minimum 3 years of experience in a Document Control or Records Management role, with at least 1-2 years in a supervisory or senior capacity.
- Proficiency in a Document Management System (DMS) such as SharePoint, Aconex, OpenText, Documentum, or similar. Expertise in file naming conventions, indexing, and metadata. Proficient with Microsoft Office Suite (Word, Excel, Outlook).
- Strong understanding of the Document Lifecycle (creation, review, distribution, archiving, disposal). Familiarity with quality management standards (e.g., ISO 9001) or industry-specific regulatory requirements is a plus.
- Exceptional organizational skills and attention to detail. Strong leadership and team motivation skills. Excellent written and verbal communication. Proactive problem-solver. Ability to handle sensitive and confidential information with integrity.
Job Descriptions
Operational Oversight & Execution
- System Maintenance: Assist the Manager in administering the Electronic Document Management System (EDMS/DMS), ensuring all systems are functioning optimally, and promptly troubleshoot issues.
- Document Processing: Oversee the daily logging, tracking, distribution, archiving, and retrieval of all controlled documents (electronic and hardcopy).
- Quality Control: Conduct routine Quality Checks (QC) on document formats, numbering, metadata, and filing to ensure strict adherence to company procedures and regulatory standards.
- Version Control: Rigorously manage document versioning, ensuring that only the most current and approved documents are in use across the organization.
- Workflow Management: Monitor document review and approval workflows to ensure timely completion by designated stakeholders.
Team Leadership & Support
- Supervision: Provide day-to-day supervision, support, and mentorship to Document Controllers and Document Control Assistants.
- Training: Develop and deliver training sessions on document control policies, procedures, and system usage for new hires and existing employees.
- Task Delegation: Assign and prioritize daily tasks to the team, managing workload distribution to meet organizational deadlines.
- Performance: Assist the Manager with performance tracking and goal setting for the document control team.
Compliance & Reporting
- Policy Implementation: Ensure the document control process adheres to all internal policies, as well as external industry regulations (e.g., ISO, FDA, legal hold requirements).
- Records Retention: Oversee the proper application of document retention and disposal schedules, ensuring legal and statutory compliance for archiving and destruction.
- Reporting: Generate regular and ad-hoc reports on document status, control metrics, compliance gaps, and audit readiness for management review.
- Audits: Participate in and support internal and external audits by preparing necessary documentation and demonstrating control systems.
Process Improvement
- Procedure Development: Collaborate with the Manager to review, revise, and develop new Document Control Procedures (DCPs) and work instructions to enhance efficiency and effectiveness.
- Digitalization: Drive initiatives for the digitalization and automation of document processes, including scanning and migrating physical documents.
- Data Security, Backup & Disaster Preparedness (Important for Assistant Manager level)
- Data Security: Ensure all documents are handled with integrity and in line with security protocols, and that confidential documents are managed with proper protection.
- Backup Management: Verify routine backup procedures and recovery strategies for both electronic and physical records.
- Disaster Recovery: Participate in development of document disaster-recovery plans, ensuring critical records can be restored after emergencies.
Working Hours: 9:00 AM – 5:30 PM
Holidays: Saturday (Half) & Sunday & public holidays
Benefits: Travel Allowance will be provided.
How to Apply: Please email to cv@vacjobsearch.com with your Microsoft Word CV file and job title and job ref no. in subject line.
Hotline: 01-8395925,09-765395925
Job Detail
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Offerd Salary1,000,000 - 1,500,000 MMK
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Career LevelProfessional
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Experience3 Years
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GenderBoth
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INDUSTRYBuilding / Construction
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QualificationBachelor